AUTOMATED INFORMATION SYSTEM FOR ADMISSION TO TNTU “ELECTRONIC OFFICE OF THE APPLICANT”

Abstract

This paper is dedicated to an in-depth exploration of the development and implementation of the “Electronic Applicant's Office” information system, designed as a comprehensive solution to automate and optimize the university admission process at Ternopil National Technical University named after Ivan Puluj (TNTU). The primary objective of the developed system is to streamline the handling of a significant volume of incoming applications, reduce the administrative workload on university personnel, and enhance the efficiency and quality of admission-related processes.

The research provides a detailed analysis of the system’s architecture, outlining the technological components and design decisions that ensure scalability, fault tolerance, and high performance. A comprehensive model of the admissions committee's workflow is presented, demonstrating how various modules of the system interact to support the end-to-end process—from initial registration of applicants to the final decision-making stages.

Particular attention is paid to the implementation aspects, including the use of modern methodologies for automated deployment, containerization, and cloud-based scaling, which collectively ensure the system's adaptability to varying loads during admission campaigns. The paper also discusses the challenges and solutions related to the integration of the system with external data services and governmental platforms, which play a critical role in validating applicant data and ensuring legal compliance.

In conclusion, the study highlights the positive outcomes observed at TNTU following the adoption of the system, such as improved transparency, faster application processing times, and greater satisfaction among applicants and staff. This case study may serve as a valuable reference for other educational institutions seeking to digitalize and modernize their admission infrastructure.